Compliance Filing Services

Pay Data Reporting & EEO-1 Filing Done For You

Stop stressing over compliance deadlines. We handle your California pay data report, federal EEO-1, and Illinois EPRC submissions—so you can avoid penalties up to $200 per employee.

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20+ Years HR Compliance Experience
AI - MBA Firm

Filing Services We Offer

Expert preparation and submission for federal and state pay data compliance requirements.

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California

⏰ May 14, 2025 Get Quote
US Capitol Building Washington DC

Federal EEO-1

⏰ May-June 2025
State of Illinois

Illinois EPRC

⏰ Biennial Get Quote
Massachusetts Flag

Massachusetts

⏰ Feb 1 Get Quote
⏰ Deadline: May 14, 2025

California Pay Data Report

Complete SB 1162 compliance filing with the California Civil Rights Department (CRD). We handle all calculations, formatting, and portal submission.

What's Included

Payroll Employee Report preparation with all required demographic data
Labor Contractor Employee Report (if applicable)
Mean & median hourly rate calculations by job category
Pay band categorization across 12 BLS pay bands
Remote worker breakdown (onsite, CA remote, out-of-state)
CRD portal submission and confirmation

Avoid $100-$200 Per Employee Penalties

California's CRD actively enforces pay data reporting. First-time violations cost $100/employee; repeat violations cost $200/employee.

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⏰ Deadline: May-June 2025

Federal EEO-1 Report

Annual workforce demographics report required by the EEOC for employers with 100+ employees or federal contractors with 50+ employees.

What's Included

Component 1 data compilation from your HRIS/payroll system
Job category classification across 10 EEO-1 categories
Race/ethnicity/sex categorization per EEOC requirements
Multi-establishment reporting (Type 2, 3, 4 reports)
EEOC portal submission and filing confirmation
Compliance documentation for your records

Federal Compliance Made Simple

The EEOC can seek court orders to compel compliance. We ensure your report is accurate and submitted on time.

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⏰ Recertification: Every 2 Years

Illinois Equal Pay Registration Certificate

Required for Illinois employers with 100+ employees. The EPRC must be obtained and renewed every two years to do business in Illinois.

What's Included

Pay data template preparation with individual employee records
Equal Pay Compliance Statement drafting
Individual employee data formatting per 2025 requirements
New fields: hourly/salary status, base rate, CBA coverage
IDOL portal submission
$150 filing fee coordination

Up to $10,000 Per Violation

Illinois IDOL issued 60+ notices of violation in FY 2025. Penalties include fines and certificate suspension.

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⏰ Deadline: February 1

Massachusetts Workforce Data Report

Annual submission to the Massachusetts Executive Office of Labor for employers with 100+ employees subject to federal EEO-1 requirements.

What's Included

EEO-1 report formatting for Massachusetts requirements
Massachusetts establishment data focus
State portal submission and confirmation
Future pay data requirement preparation (when EEOC reinstates Component 2)

Stay Ahead of Expanding Requirements

Massachusetts is currently the simplest state filing, but requirements may expand. We'll keep you compliant as regulations evolve.

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Why Choose EquityGuard

We don't just give you software—we do the work for you.

Specialized Expertise

Pay data compliance is our focus. We know every nuance of SB 1162, EPRC, and EEO-1 requirements.

Done-For-You Filing

We prepare your entire submission, verify accuracy, and file on your behalf. No DIY software headaches.

Accurate Calculations

Mean/median hourly rates, pay band assignments, and demographic breakdowns—we handle the complex math.

Avoid Costly Penalties

California penalties reach $100-$200 per employee. Illinois fines up to $10,000 per violation. Our service pays for itself.

Multi-State Coverage

One partner for California, Illinois, Massachusetts, and federal EEO-1. We track changing requirements across all jurisdictions.

Deadline Management

Never miss a filing deadline. We monitor due dates, send reminders, and ensure on-time submissions every year.

Frequently Asked Questions

Quick answers to common pay data filing questions.

What is the California pay data report deadline?
The California pay data report is due annually on the second Wednesday of May. For reporting year 2024, the deadline is May 14, 2025. Employers must submit data covering a snapshot period between October 1 and December 31.
Who needs to file a California pay data report?
Private employers with 100 or more employees nationwide, with at least one employee working in or reporting to California, must file. Employers with 100+ labor contractor workers must also file a separate report.
What are the penalties for not filing?
California: $100 per employee (first violation), $200 per employee (subsequent). Illinois: Up to $10,000 per violation plus certificate suspension. Federal EEO-1: Court orders and possible contempt charges.
What's the difference between EEO-1 and California pay data reporting?
The federal EEO-1 reports workforce demographics but does NOT require pay data. California's SB 1162 requires detailed pay information including mean/median hourly rates, pay bands, and hours worked. They're separate filings to different agencies—you may need to file both.
How much do your filing services cost?
Our fees depend on your company size and number of establishments. We offer competitive pricing that's significantly less than the potential penalty cost. Contact us for a custom quote.

Ready to Simplify Your Pay Data Compliance?

Schedule a free consultation to discuss your filing needs and get a custom quote.

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Or email us: filing-services@equityguard.io

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